Club Constitution

1. NAME
The club shall be called Milton Colts Football Club. It shall be the Colts section of Milton, Milton Ladies and Milton Sunday Football Clubs and shall have representation on their Committee.

2. OBJECTS
The objects of the Club shall be to arrange football matches for both boys and girls.

3. STATUS OF RULES
These rules form a binding agreement between each member of the Club.

4. RULES AND REGULATIONS
(a) The Rules and Regulations of The Football Association Limited and the Cambridgeshire Football Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
(b) The Club will also abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

5. CLUB MEMBERSHIP
(a) The members of the Club from time to time shall be those persons listed in the register of members, which shall be maintained by the Club Secretary.
(b) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(c) The Football Association and Cambridgeshire Football Association shall be given access to the Membership Register on demand.

6. ANNUAL REGISTRATION FEE
(a) An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable prior to the start of a season. Fees shall not be repayable.
(b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

7. RESIGNATION AND EXPULSION
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

8. CLUB COMMITTEE
(a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer and Secretary, plus up to 12 other members, elected at an Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Vice Chairperson. The quorum for the transaction of business of the Club Committee shall be 6.
(c) Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than 4 meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
(f) Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

9. ANNUAL AND SPECIAL GENERAL MEETING
(a) An Annual General Meeting (AGM) shall be held each year by the end of June:
(i) receive a report of the activities of the Club over the previous year
(ii) receive a report of the Club’s finances over the previous year
(iii) elect the members of the Club Committee
(iv) consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
(c) A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.
(e) The quorum for a General Meeting shall be 20.
(f) TheChairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

10. CLUB TEAMS
(a) No child will be allowed to play outside of the correct Age Group unless agreed by the Club Committee and recorded in the Minutes at one of its Meetings, prior to them playing.
(b) From the Under 11s upwards, only one team per age group will be permitted unless agreed by the Club Committee and recorded in the Minutes at one of its meetings.
(c) Should any player wish to transfer away from Milton Colts during a current season, the Secretary will not sign any transfer form until he has received a 7 day written approach from the Club wishing to sign the said player. This is policy of the leagues to which we are in membership.
(d) At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at selected meetings throughout the season and its last meeting prior to an AGM a report on the activities of the team.

11. CLUB COLOURS
Shall be Sky Blue shirts, Navy shorts and Blue socks. Change strip colours will be at the discretion of individual teams.

12. CLUB FINANCES
(a) A bank account shall be opened and maintained in the name of the Club. Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The income and assets of the Club shall be applied only in furtherance of the objects of the Club.
(c) The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
(d) The Clubs Financial Year will end on 31st May of each year.
(e) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time. This must be sent to the Cambridgeshire Football Association by the date laid down by the Cambridgeshire Football Association every year.

13. DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.

14. OPEN MEMBERSHIP
Membership of the club shall be open to anyone interested in the sport on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs, except as a necessary consequence of the requirements of football. The club may have different classes of membership and subscription on a non-discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating. The club committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the members